Personal Assistant

Envisage Dental UK is on an exciting growth journey. As we scale our multi-site healthcare business, we are looking for a highly organised and proactive Personal Assistant to support the CEO across both business and family‑office activities.

This is a fast-paced and varied role with a primary focus on complex diary management, ensuring seamless coordination across multiple calendars including business commitments, charity engagements, personal appointments, and family-related priorities.

This is a hybrid role which requires a minimum of two days per week in the office (Basingstoke), with some flexibility available.

The Role:

Diary, Inbox & Calendar Management:

• Manage and coordinate multiple schedules (business, charity, personal, and family) to ensure smooth logistics and optimal time planning.
• Prioritise and anticipate commitments, resolving scheduling conflicts quickly and diplomatically.
• Arrange meetings, calls, travel itineraries, and event logistics.
• Prepare documentation, briefing notes, and follow-up actions from meetings as required.
• Handle correspondence on behalf of the CEO with professionalism and confidentiality.

Family Office Coordination:

• Assist with personal appointments, household-related administration, and coordination with family members or external service providers.
• Support charity or philanthropic activities, including calendar planning and basic administration. 

Liaison & Communication

• Act as a key point of contact between the CEO and internal/external stakeholders.
• Maintain strong working relationships with senior leaders, partners, and family office contacts.

General Support:

• Ensure the CEO is fully prepared for upcoming meetings and commitments. 
• Undertake ad-hoc tasks to support the smooth running of both business and personal affairs. 

Skills & Experience Required:

• Full proficiency across the Microsoft Suite - Teams, Word, PowerPoint, Excel and Outlook. 
• Exceptional communication skills and a proactive, solutions focused approach.
• Strong experience in diary management and administration support, with proven experience supporting a senior leader with at least 4-5 different calendars to overlay successfully.
• Excellent organisational and prioritisation skills, with the ability to stay calm under pressure. 
• Professional, discreet, and able to handle sensitive information with total confidentiality.
• Comfortable working in a role that blends business and personal support responsibilities. 

About You:

This role will be suitable for someone who is reliable, detail‑oriented, and adaptable, with the confidence to manage shifting priorities and a varied workload. You’ll thrive in a role where no two days are the same and take pride in keeping everything running smoothly behind the scenes.

Interview Process at Envisage Dental:

• Screening call – to assess your initial skills match and cultural fit with our People Team
• Interview and presentation task – to assess the practical application of your skills, with our CEO.
• Final stakeholder meeting.

Why Envisage Dental?

Why do we do what we do here at Envisage Dental? So that we can improve the lives of our people and patients to create a better world.

Here at Envisage Dental we celebrate collaboration and transparency. We are proud to be an inclusive equal opportunity workplace. We have created a workforce that is reflective of our diverse patient and practice communities, that promotes positivity, and we believe this is critical to our success. We do not discriminate based upon race, religion, colour, national origin, gender, gender identity, sexual orientation, age, disability, or any other legally protected characteristic.

As part of our commitment to closing the Gender Pay Gap and ensuring equal opportunities for all candidates, we do not request or consider salary history at any stage of our recruitment process. Our compensation decisions are based on the requirements of the role, relevant skills and experience, and our commitment to fair and equitable pay.

If you like what you hear, why not join our journey to redefine group dentistry? Please press apply to find out more.

ENVMIS